What is a Packing List? What is the difference between it and B/L and CI?
In international trade, a packing list is one of the most important documents that lists the packaging and contents of the goods in detail. This article will delve into the definition, function, and importance of a packing list in the shipping process.
What is a packing list?
The packing list (P/L) is a list used to describe the details of the packaging of goods and is also a supplementary document to the invoice. It records the packaging of the goods in detail, including the name, specifications, quantity, weight, packaging materials, packaging method and other information of the goods, providing a key reference for buyers, sellers and customs and other related parties. Its main contents include:
- Product name: a detailed description of each commodity.
- Quantity: the specific quantity of each commodity.
- Weight and size: the weight and size information of each package.
- Packing method: describes how the goods are packaged, such as cartons, pallets, etc.
- Shipper and consignee information: including address and contact information.
Who provides the packing list?
The packing list is usually provided by the seller or consignor as a supplement to the invoice so that the goods can be inspected by the customs and checked by the consignee after they arrive at the destination port. The accuracy and completeness of the packing list are essential to ensure the smooth customs clearance of the goods and the accurate receipt of the consignee.
Importance of Packing List in International Transport
Packing list plays the following important roles in international transport:
- Customs clearance convenience: When customs examines goods, they will classify and check according to the information on the packing list to ensure the compliance of the goods.
- Cargo tracking: Packing list can help logistics companies and consignees track the status and location of goods.
- Loss claim: In the event of damage or loss of goods, the packing list provides the necessary evidence to facilitate claims.
- Warehouse management: Warehouse managers can arrange the storage and management of goods according to the information on the packing list.
What is the format of the packing list?
The packing list usually includes the following:
- Packing list name: such as “PACKING LIST” or “DETAILED PACKING LIST”.
- Number: consistent with the invoice number, used to identify and track documents.
- Contract number or sales confirmation number: corresponding to the transaction contract or sales confirmation.
- Mark: the packaging mark of the goods, used to distinguish different batches of goods.
- Box number: the unique number of each box.
- Goods number: the name or number of the goods.
- Goods description: a detailed description and specifications of the goods.
- Quantity: the number of goods in each box.
- Gross weight: the total weight of each box.
- Net weight: the net weight of the goods in each box.
- Box size: the size of each box.
- Total: the total number of packages, total gross weight, total net weight and total volume of all goods.
- Signature and seal of the issuer: the signature and seal of the shipper or agent.
You can refer to the picture below:
The difference between a packing list, a bill of lading, and a commercial invoice
Introduction to Bill of Lading:
A bill of lading (B/L) is like a contract and is a legal document between a carrier and a shipper. It acts as a receipt and proof of ownership for the goods. Once the goods are loaded onto a means of transport (such as a ship or aircraft), the carrier will issue a bill of lading to the shipper.
In addition, a bill of lading usually contains details such as the type of goods, quantity, transportation route, and special instructions. It focuses on the transportation aspects of the goods, including contractual obligations and risk transfer between the two parties.
Introduction to Commercial Invoice:
A commercial invoice is a legal document that serves as a sales document that outlines the financial aspects of a trade transaction. It specifies the terms of sale, including the agreed price, payment terms, and other commercial details.
In addition, commercial invoices are used for customs clearance and are essential for calculating import duties, taxes, and other charges related to goods. As for the packing list, it provides detailed information on the goods shipped and is only required when the goods are inspected.
What is the difference between a bill of lading, a commercial invoice, and a packing list?
- Bill of lading: A bill of lading is a cargo transportation document issued by a carrier or its agent to a shipper to prove that the goods have been loaded on board and handed over to a shipping company for transportation. The bill of lading lists the name, quantity, packaging, mode of transportation and other information of the goods. It is a certificate of property rights and the basis for picking up the goods.
- Commercial invoice: Commercial invoice is one of the most basic documents in foreign trade transactions. It is used to record the transaction information and price of goods. It is also the basis for settling the payment. The content of the commercial invoice includes the names of the buyer and seller, the name, quantity, unit price and total amount of the goods.
- Packing list: The packing list is a list that records the details of the packaging of the goods. It is a supplementary document to the invoice and is used for customs inspection and verification of the goods. The packing list records the packaging of the goods in detail, including the name, specifications, quantity, weight and other information of the goods.
Common mistakes to avoid on packing lists
- Inaccurate information: The information on the packing list must be consistent with the actual situation of the goods. Any inaccurate information may lead to customs inspection or consignee rejection.
- Weight discrepancy: The total weight on the packing list must be consistent with the weighed weight, with a difference of no more than 3%, otherwise it may cause customs questions or additional fees.
- Missing necessary information: The packing list must contain all necessary information, such as contract number, mark, box number, cargo number, etc. Missing any one of them may make the document invalid.
- Incomplete signature: The packing list must be signed and stamped by the shipper or agent. Missing a signature may result in the document being rejected.
- Improper format: The format of the packing list should be clear and neat, and comply with international trade practices and customs requirements.
FAQ about packing list
What are the types of packing lists?
According to the requirements of the letter of credit or contract, packing lists can be divided into different types such as detailed packing lists and neutral packing lists. The detailed packing list records the packaging of the goods in detail, while the neutral packing list does not indicate the name and signature of the seller.
What are the use scenarios of packing lists?
Packing lists are not only used for customs inspection and consignee verification in international trade, but are also often used in domestic logistics, warehousing management and other scenarios to ensure the accuracy and safety of goods.
What are the skills for making packing lists?
When making packing lists, the accuracy and completeness of the information should be ensured, while paying attention to the standardization and clarity of the format. Professional document software or templates can be used to simplify the production process.
What are the key points for the review of packing lists?
When reviewing packing lists, focus on the accuracy, completeness, format standardization, and validity of signatures and seals. Ensure that the packing list complies with international trade practices and customs requirements.
Basenton is a well-known freight forwarding company headquartered in Shenzhen, China. Over the years, we have successfully served more than 10,000 importers or shippers with all kinds of goods shipped from China.
We have established strong partnerships with well-known shipping companies, ensuring that we can obtain very competitive freight rates. In addition, we have the expertise to handle the necessary documents, including container packing lists. We promise to deliver your goods efficiently, whether it is delivered to a designated port or directly to your doorstep.
